Welcome to the Batch Student Registration Page
The release of the Vergil Student Registration Engine includes access to Batch Student Registration tools within the Administration Registration and Class Rosters pages. These functions will only be available to Registrar Admins with a Bulk Student Registration add-on.
This page is a resource for all topics related to Batch Student Registration and contains detailed information on:
- How to Create a Batch Add/Drop File
- Navigating to the Bulk Student Registration tools and points in Vergil
Click to download the Batch Student Registration Templates available below. Please email completed templates or Batch related questions to [email protected] and CC Sheila Serrano.
Important Notes on Batch Registration Files and Templates:
- Batch files can only be processed in a Text File (.txt) format. If you are using the Excel sheet template, please convert it to a .txt file before sharing it with us.
- Do not combine Batch Add and Drop files or requests into one(1) file as they are processed separately. Two separate files must be submitted for Add and Drop requests.
- You can include registration requests across multiple terms in one file (e.g., An file can contain registration requests for Spring 2024 and Fall 2025).
Batch Registration Templates
Creating a Batch Registration File
EXAMPLE:
Dropping a Student using their UNI:
20251abc123 DRPBUSI2100W003 000PF
Adding a Student using their PID:
20243C001234567ADDSIPA8000U003 015RC
Completing a Batch Student Registration
Student Lists can be created and used to Bulk Register Students to a Class Roster. The steps below outline the process of Bulk Registering Students using Student Lists:
- Navigate to the Class Roster you want to Register Students to
- Click on the blue 'Add Students' button
- Switch to the Student List tab of the Add Students window.
- Click on 'Create a List' to create a new list OR Click on the dropdown to select an existing list
- Click Proceed with Student List to Register the List of Students and skip registration conflicts
Batch Registration is available in the Admin Registration Management page. This method of registration allows you to Add or Drop multiple students across multiple classes using a .TXT file.
To Bulk Register Students via a Batch Registration File:
- Click on the Admin Registration Management link under the Registration tab to access the Batch Add/Drop tools.
- Click on the Batch Add or Batch Drop tile to expand the window and upload your Batch file.
- Upload your .TXT Batch Registration file. For assistance with the required structure of the file, please review the Creating a Batch Registration File section above.
- Select any Registration Conflict to Bypass and Proceed with Processing File to Register or Drop Students on the list.
