Systems Access Request

Welcome to your new role at Columbia!

Below is information on requesting access to Student and Curricular applications. Approvals are managed centrally by the Office of the University Registrar. Your School or program may also have additional platforms not listed below. 

IMPORTANT: All new staff must complete the Family Education Rights and Privacy Act (FERPA) training before receiving access to the systems. FERPA training Registration is available in the Enterprise Learning Management: https://columbia.sabacloud.com/Saba/Web_spf/NA3P1PRD0112/app/me/learningeventdetail;spf-url=common%2Fledetail%2Fcours000000000045440%3FfromAutoSuggest%3Dtrue System 

Email [email protected] for more information or with any questions you may have. 

The Office of the University Registrar manages a central student database called the Student Information System (SIS). The system contains several access points for student data. Please check with your manager about what platforms and pages you will need to complete your work. 

Student Data Access Points:

Vergil is a web-based platform where you can view Students’ personal information and Academic History. Access is based on your Department and/or School. 

SIS is a mainframe platform where you can manage Student records, apply Transfer Credits, update Programs and Standing, and enter grades and registration records. You will be required to complete training sessions with our team if you need to use SIS. 

SSOL (Student Services Online) access will be given in coordination with Vergil. Student financial records can also be found here. 

Student Desktop Reports (SDR) contains pre-written reports on Student data. 

If you need to access Student Academic or personal information Records, request access to Vergil using tis form: https://columbia.service-now.com/cu?id=sc_cat_item_cu&sys_id=71ee9981dbd049d059744d9c139619ee. 

To request access to the Student Data Stores for Reporting* and/or the SIS (Mainframe), use this form: https://ssol.columbia.edu/access/RequestAccess.html

*Please note that access can take up to two weeks to be granted. 

The Office of the University Registrar manages several tools that are used in curricular development and student registration. Listed below are the various tools and roles that can access them. 

Curricular Development Tools: 

Course Management is a web-based database that houses all components of Curricular Management across the university. Courses begin in the Inventory and end with the Semester Schedule. More information on using each can be found on the SIS Help Site at  https://sishelp.sis.columbia.edu/content/course-management-administrative-resources .  

Vergil Course Search is the listing of all active classes in the Schedule. Anyone with a uni has access. 

Starting with the Summer 2025 term, Students register for classes in Vergil. 

Starting with the Summer 2025 term, Rosters and Wait Lists for your classes are managed in Vergil. However, Course Grading will still take place in SSOL. 

To request access to manage a Class Schedule and Course Inventory, please complete your FERPA Training at https://elm.columbia.edu/

To request access to Course Management, Wait Lists and/or Rosters, complete the form linked here: https://columbia.service-now.com/cuid=sc_cat_item_cu&sys_id=71ee9981dbd049d059744d9c139619ee

 

Courseworks is a state-of-the-art online learning and information-sharing tool that allows professors to create a customized educational experience for their students. Courses are automatically uploaded to the system along with the professors and registered students. However, if you support professors on Courseworks, you can request administrative access using this link: https://columbia.service-now.com/cu?id=sc_cat_item_cu&sys_id=b8604dc92b8db500812833e119da15cc&sysparm_category=f81db6541392520006c376022244b0dd

This system is managed by CUIT, and any questions or concerns should be forwarded to [email protected]. 

For any additional information, visit https://courseworks.columbia.edu/about.html

 

Listed below are links to forms that users can complete to request access to the systems and programs managed by the Registrar.

  1. Request Access to SDR, SIS, SSOL
  2. Request access to Vergil
  3. Request Access to Course Management 
  4. Request administrative access to Courseworks